Special Events Manager/Administration Support
Responsible for managing event logistics for all major Silicon Valley Leadership Group special events in conjunction with the entire Leadership Group staff. The events range in size from 50 to 1,500 participants.
These events include but are not limited to: CEO Business Climate Summit, Cybersecurity Summit, Education Summit, Health Summit, King of the Mountain or other outdoor races (not including Turkey Trot, Santa Run or Heart and Soles), Women and Girls Summit, Regional Economic Summit, Anniversary Luncheons or special events related to political leaders such as the Dianne Feinstein or Gavin Newsom, Pasta Bowl, Game Changers, Annual Public Policy Luncheon, Elected Officials Receptions, CEO BBQ etc.
Responsible for tracking sponsorships and assisting with general administrative tasks related to events. Work as part of the administrative team with tasks related to the office budget in general. Help the Policy staff and Communications team with outreach for events. Creating power point presentations. Manage and track events and sponsorships on various spreadsheets.
Responsible for managing the logistics for internal membership meetings including Working Councils, Board Meetings and CEO Round Tables and other smaller meetings in conjunction with the administrative team. This may include tracking reservations and preparing placards for meetings.
Responsible for helping the President & CEO with miscellaneous administrative tasks related to other community events, such as Best Buddies and political campaigns or receptions. This includes tracking reservations and handling logistics for these events.
Responsible for maintaining relationships with a community/elected official. Responsible for building relationships with member company liaison representatives (ten meetings per year) in conjunction with Investor Relationship/Membership Team.
Responsible for managing and performing administrative functions of the office ensuring timely, accurate and professional completion of office tasks. General administrative tasks may include phone duty and reception as backup to the front desk. Responsible for meeting with all outside vendors/hosts for our events.
Ability to quickly switch gears, provide support for all Leadership Group colleagues, and prioritize goals is essential. Attention to detail, neatness, punctuality are essential.
Knowledge and experience in word processing and spreadsheet functions is essential. We currently use: Microsoft products, Salesforce.com, Vertical Response, Mail Chimp, Eventbrite,
Position requires occasional early morning and early evening meeting availability to be arranged in advance.
Positive attitude, energy and the desire to learn and contribute to a dynamic organization is highly desirable.
This position affords a great opportunity to build relationships with representatives from companies located in the Silicon Valley. It is an extremely dynamic and challenging position.
Special event/related background and experience
Strong multi-tasking skills
College degree helpful
Salary: $60-65K (depending on experience) plus benefits including health, 401K plan, vacation and more
To apply: Send cover letter and resume to firstname.lastname@example.org
Associate – Health and Education Policy
Deadline for Applicants: January 17, 2014
The Associate for Health and Education Policy will be responsible for supporting the membership of the organization and its senior policy staff on health and education policy initiatives and programs. For Health Policy, the associate will focus on the implementation of the Affordable Care Act, the establishment of Covered California and public policy as it relates to our biotech and health related member companies. For Education Policy, the associate will focus on preK-12 California and regional legislation, lead 2 Women & Girls summits, and help drive the overall policy and programmatic work in education.
The associate also provides staff support to the Silicon Valley Leadership Group’s (“Leadership Group’s”) Health Policy Committee and Education Committee.
This individual will support and enhance the Silicon Valley Leadership Group’s role in health and education through legislation, policy advocacy and programs; and provide general project and office assistance, as needed. Duties include policy analysis and memo writing, project management, meeting planning and facilitation, and coordination of and leading some special programs and initiatives.
Roles and Responsibilities
Carry out research and analysis on local, state and federal issues related to health and education policy. For health this includes but is not limited to the implementation of the Affordable Care Act with a focus on cost containment, minimizing regulatory burdens for employers, and wellness and prevention; the establishment of Covered California with a focus on the Small Business Health Options Program and the use of technology to facilitate enrollment; and the creation of policies that will help encourage innovation and growth for our biotech, hospital, medical device and other health related member companies. For education this includes but is not limited to the implementation of the Local Control Funding Formula, the rollout of the Common Core standards, and higher education state and federal legislation that increases student outcomes and improves the regional workforce needs.
Coordinate advocacy efforts through letter writing, testimony and coalition-building. Represent the Leadership Group by participating in key industry and community events; speaking before public bodies, agencies and community groups; preparing presentations for policy directors; and partnering with policy directors on special events and conferences. Where directed, advance the Leadership Group’s policy positions by developing and maintaining relationships with key policy makers, community leaders, and organizations, and identifying opportunities to partner on issues of mutual interest. This includes developing close relationships with local elected officials and deeper involvement with a local city’s politics and policies.
Support two policy leads (vice-president and director) with a variety of policy and committee work, including legislative analysis, research, project management, the preparation of reports and presentations, and logistical support.
Provide staff support to the Leadership Group’s policy staff and Health and Education Policy Committees. (These committees are composed of liaisons from Leadership Group member companies.) Duties include researching and preparing meeting materials; conducting policy analysis and writing policy memos for member companies; making presentations; scheduling meetings and meeting facilitation.
Actively involve member companies in the Leadership Group’s policy and program initiatives. Provide direct and indirect staff support to health and education committee co-chairs and to board members as they make presentations and advocate for health and education policy priorities on behalf of the Leadership Group.
Help identify policy positions, programmatic activities, and initiatives to advance the organization’s priorities and the strategies necessary to achieve those objectives. On an annual basis, work with senior Leadership Group staff, committee members and the membership at-large to establish the Leadership Group’s health and education policy and program priorities. Assist in the identification of measurable outcomes and issue champions.
Assist in communicating the Leadership Group’s policy priorities, successes and activities to the broader community by, among other things, drafting internal and/or external memoranda and letters; maintaining the content of the Leadership Group’s website; and by representing the Leadership Group at meetings and conferences and on community task forces, committees, boards and organizations as appropriate.
Attend monthly Working Council meeting, quarterly Board meeting, monthly Health Committee meeting, monthly Education Committee meeting, and other Leadership Group events. Direct and supervise internship program participants to advance the health and education portfolios. Provide support for general Leadership Group activities and events including major responsibilities for our Health Happens at the Workplace Employer Wellness Summit, Women and Girls Summits and Education Summit, and other duties, as assigned.
Excellent written, verbal, and interpersonal communication skills.
Ability to conduct research and prepare memos, reports and advocacy letters quickly that are thorough and factually correct.
Ability to write for a variety of audiences in different formats including emails, newsletter and web content, and opinion editorials
Knowledge and experience in public policy and political processes. Specific knowledge and experience in health care a plus.
Strong organizational skills; ability to organize events and facilitate meetings and to build excellent working relationships with internal staff and member companies, elected officials, professional staff, community groups and other policy makers.
Ability to work independently as well as part of a team; ability to manage student interns (“coordinators”) and volunteers.
Proficiency with Microsoft Word and Powerpoint and Internet research required. Familiarity with Salesforce and WordPress to update web content a plus.
Ability to prioritize, handle and execute multiple items and projects at the same time.
Ability to handle and thrive in a fast pace environment with the flexibility to pivot to unanticipated opportunities or projects.
Salary & Benefits
Competitive salary and benefits w/ health care, dental, 401(k) plan and EcoPass. Starting salary based on experience (range: $45,000-$50,000).
Our offices are based in San Jose within walking distance of the airport, Guadalupe River Trail and public transit; subsidized fitness center nearby.
About our team
We are a dynamic, passionate team where everyone pitches in and supports organizational priorities and events. This will include staffing high-profile events, participation in advocacy trips with city, county, state and federal leaders, and participation in various organization-sponsored gatherings. This may include some early morning and evening engagements.
Deadline for submissions
January 17, 2013
Please submit cover letter and resume to email@example.com.
If you have specific questions about the position, please contact Emily Lam (Vice-President, Health Care and Federal Issues) at 408-501-7876 / firstname.lastname@example.org or Aditi Goel (Director, Education Policy) at 408-501-7863 / email@example.com